WRITING THE PROPOSAL
Prepared for Internet by Vietnamese Missionaries in Asia
General grant-writing tips
- Write with specific source in mind.
- Be brief.
- Avoid unsupported assumptions.
- Prepare final product that is neat, clean, with sub-titles.
- Present ideas in a positive, winning manner.
Major Components of A Proposal
I. Cover Letter
Signed by highest official. Should briefly describe what is being sent.
Summary or Abstract
Should contain brief description of applicant; definition of problem to be solved; statement of objectives to be achieved; outline of activities; statement of cost to funding source.
II. Need or Statement of the Problem
Define problem in terms that allow funder to see specific problem can be solved in a reasonable amount of time with a reasonable amount of money. Include clear case of how requesting organization can solve the problem. Quantitative data important.
III. Objectives
Specific, measurable outcomes; what one intends to have accomplished at the end of a specified time. Who or what will be changed? In what direction? How much? Be prepared to do what you say you will do.
IV. Methods, Design
In detail, the activities to reach stated objectives; who will participate; sequence; dissemination. Explain why chosen methods are considered to be the most successful. It should be clear that the applicant has a through knowledge of the field and has made rational choices.
V. Evaluation
How will you know that you did what you said you would do? Measures should be summative and formative; objective and multi-faceted.
VI. Future Funding
How will project be continued, once funding has expires?
VII. Budget
Amounts should be as specific as possible; minimum sufficient to support the project, yet allowing for inflation.
Indirect costs should be included if requested; budget justification sometimes needed.
VIII. Project personnel
Include a resume or vita on each person in the project.
IX. List of Attachments
Grants are often read in the entirety by reviewers. They are quite detailed in their requirements. The process of review is “blind”. There can not be contact between the applicant and the reviewers. Therefore, the completeness of each section and its evaluation by the panel of reviewers is critical to success.
Last updated July 7, 2003, by Giaùo Sö Nguyeãn Ñaêng Truùc
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